Scheduling

What’s your plan of action when it comes to scheduling your week? There are some events that you have little to no control over:  staff meetings, team meetings, organization luncheons, and so many other things. The things you do have control over, though, how do you determine when to do what?

Why is it important to schedule routine mundane tasks that you do almost every day or week? It’s important that you understand what you can realistically achieve in your 40 hours. It will help you with your work life balance to keep a accurate schedule. A schedule can work like a checklist and you can watch your progress each day, week, or month.

Here are some steps to try out when making a schedule:

  • Record things in a calendar.
    • Be as specific or general as you need to be.
      • I have trouble remembering things, so I put pretty much everything on my phone’s calendar app. Work meetings, health appointments, volunteer items, and even social time with friends. It prevents me from over scheduling or double scheduling.
    • Use an application on your phone or computer.
    • Buy a small planner to keep in your wallet
    • Use a wall calendar to keep track of appointments
    • Place post it notes all over your cubicle to keep important items nearby
  • Determine what time you have in your week.
    • How much time do you spend at work
    • When do you take lunch and breaks
    • What time do you spend at home
    • Do you spend any time at school
    • What activities fit into your week
  • Begin with the highest priority events first
    • Work is usually pretty high on the list, but make sure your work schedule stays within its parameters. If you are scheduled Monday through Friday, 8 – 5. Then keep work priorities within that time frame.
    • What other activities do you find important, where do they fit into your week
    • Make sure you have room in your week for proper rest, eating, and relaxation time.
  • Always make sure you have chunks of time to handle unexpected or emergency items that arrive.
    • If you have a jammed packed schedule how would you handle a situation that had higher priority. Maybe your boss calls and needs a report immediately. Did your child get injured or fall ill while at school?
  • Review your schedule and determine if it still appears realistic.
    • After you write down your schedule and see it visually review it to see if it still seems manageable.
    • If it looks like it’s a little packed, then reevaluate priorities or delegate some tasks.
    • Every second of every day shouldn’t be full of an activity.

Remember everybody’s situation is different, some people require more downtime than others. Adversely, some people thrive on staying busy.

-Karrlita F.