Preparing Alternate/Accessible Formats

If you are distributing print materials or PowerPoint presentations, be sure to inquire in advance if anyone attending has requested an alternate format. If someone has, be sure you ask what is their media of choice. When you get to your meeting or workshop, if you do not have it, do not hand out the print either and be sure to read every word on the PowerPoint screen. Otherwise not all the participants have equal access.

In addition, you must also inquire in advance if any participants require a sign language interpreter or real-time captioning. For more information about sign language interpreters and captioning services, contact the Kansas Commission on Deaf and Hard of Hearing Services (KCDHH) at 785-267-6100 or toll free at 1-800-432-0698 or your local Center for Independent Living.

Four Main Types of Alternative/Accessible Formats

Computer Diskettes: This is perhaps the simplest of all the alternate formats. Save the handout to a 3.5 floppy disc or compact disk.

Large Print: When you are in your word processor, open the document that needs to be altered. Highlight the entire document, go to options in your menu and choose font. Increase the font point to at least 18 and press enter. Save the changes to your document and print.

Audio Cassette: All materials should be recorded on a standard size cassette. The recording should be done by individuals who have pleasant reading voices. Contact your local Center for Independent Living or Talking Book Library for possible volunteers in your area.

Braille: If your materials were prepared on the computer, this is fairly simple. Save your document to a 3.5 floppy disc or CD to give to the person doing the Braille or send it via e-mail as an attachment. Contact your local Center for Independent Living to locate an organization near you who can do Braille embossing. There will most likely be a charge for this service.